{"id":1992,"date":"2025-06-05T10:23:39","date_gmt":"2025-06-05T10:23:39","guid":{"rendered":"https:\/\/telahosting.ng\/blog\/?p=1992"},"modified":"2025-06-05T10:23:39","modified_gmt":"2025-06-05T10:23:39","slug":"how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc","status":"publish","type":"post","link":"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/","title":{"rendered":"How to Use TXT Records for Email Authentication (SPF, DKIM, DMARC)"},"content":{"rendered":"<p><img data-dominant-color=\"465472\" data-has-transparency=\"false\" style=\"--dominant-color: #465472;\" loading=\"lazy\" decoding=\"async\" class=\"size-medium wp-image-1994 aligncenter not-transparent\" src=\"https:\/\/telahosting.ng\/blog\/wp-content\/uploads\/2025\/05\/How-to-Use-TXT-Records-for-Email-Authentication-SPF-DKIM-DMARC-711x400.avif\" alt=\"How to Use TXT Records for Email Authentication (SPF, DKIM, DMARC)\" width=\"711\" height=\"400\" title=\"\" srcset=\"https:\/\/telahosting.ng\/blog\/wp-content\/uploads\/2025\/05\/How-to-Use-TXT-Records-for-Email-Authentication-SPF-DKIM-DMARC-711x400.avif 711w, https:\/\/telahosting.ng\/blog\/wp-content\/uploads\/2025\/05\/How-to-Use-TXT-Records-for-Email-Authentication-SPF-DKIM-DMARC-768x432.avif 768w, https:\/\/telahosting.ng\/blog\/wp-content\/uploads\/2025\/05\/How-to-Use-TXT-Records-for-Email-Authentication-SPF-DKIM-DMARC.avif 1366w\" sizes=\"auto, (max-width: 711px) 100vw, 711px\" \/><\/p><div id=\"ez-toc-container\" class=\"ez-toc-v2_0_82_2 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title ez-toc-toggle\" style=\"cursor:pointer\">Page Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#Why_Email_Security_Matters_for_Nigerian_Businesses\" >Why Email Security Matters for Nigerian Businesses<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#Role_of_TXT_Records_in_Email_Security\" >Role of TXT Records in Email Security<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#How_TXT_Records_Work_in_DNS_Configuration\" >How TXT Records Work in DNS Configuration<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#Benefits_of_Implementing_Email_Authentication\" >Benefits of Implementing Email Authentication<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#1_Immediate_Boost_in_Email_Deliverability\" >1. Immediate Boost in Email Deliverability<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#2_Protection_from_the_financial_impact_of_fraud\" >2. Protection from the financial impact of fraud<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#3_Enhanced_brand_reputation_in_a_skeptical_market\" >3. Enhanced brand reputation in a skeptical market<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#4_Valuable_visibility_into_email_threats\" >4. Valuable visibility into email threats<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#5_Competitive_advantage_in_the_Nigerian_market\" >5. Competitive advantage in the Nigerian market<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#6_Cost-effective_security_with_exceptional_ROI\" >6. Cost-effective security with exceptional ROI<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#7_Preparation_for_emerging_regulations\" >7. Preparation for emerging regulations<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#TXT_Records_Use_Cases_Beyond_Email\" >TXT Records Use Cases Beyond Email<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#SPF_%E2%80%93_Sender_Policy_Framework\" >SPF \u2013 Sender Policy Framework<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#How_SPF_Uses_TXT_Records\" >How SPF Uses TXT Records<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#Setting_Up_SPF\" >Setting Up SPF<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#Verifying_if_SPF_is_Working\" >Verifying if SPF is Working<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#DKIM_%E2%80%93_DomainKeys_Identified_Mail\" >DKIM \u2013 DomainKeys Identified Mail<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#How_DKIM_Authenticates_Emails\" >How DKIM Authenticates Emails<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#How_to_Create_a_DKIM_Record\" >How to Create a DKIM Record<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#Validating_DKIM_Setup\" >Validating DKIM Setup<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-21\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#DMARC_%E2%80%93_Domain-based_Message_Authentication_Reporting_Conformance\" >DMARC \u2013 Domain-based Message Authentication, Reporting &amp; Conformance<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-22\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#How_DMARC_Builds_on_SPF_and_DKIM\" >How DMARC Builds on SPF and DKIM<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-23\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#Setting_Up_a_DMARC_Record\" >Setting Up a DMARC Record<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-24\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#Monitoring_and_Interpreting_DMARC_Reports\" >Monitoring and Interpreting DMARC Reports<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-25\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#Common_Mistakes_When_Setting_Up_TXT_Records\" >Common Mistakes When Setting Up TXT Records<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-26\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#1_Syntax_Errors\" >1. Syntax Errors<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-27\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#2_Incorrect_DNS_Propagation_Handling\" >2. Incorrect DNS Propagation Handling<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-28\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#3_Conflicting_Records\" >3. Conflicting Records<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-29\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#Testing_and_Verifying_Your_Email_Authentication_Setup\" >Testing and Verifying Your Email Authentication Setup<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-30\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#What_to_Look_for_in_Test_Results\" >What to Look for in Test Results<\/a><\/li><\/ul><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-31\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#Best_Practices_for_Email_Authentication_on_telaHosting\" >Best Practices for Email Authentication on telaHosting<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-32\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#1_Keeping_Records_Updated\" >1. Keeping Records Updated<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-33\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#2_Rotating_Keys_and_Managing_Access\" >2. Rotating Keys and Managing Access<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-34\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#3_Using_a_Monitoring_Tool_or_Service\" >3. Using a Monitoring Tool or Service<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-35\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#Troubleshooting_Email_Delivery_Issues\" >Troubleshooting Email Delivery Issues<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-36\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#1_Diagnosing_with_Headers\" >1. Diagnosing with Headers<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-37\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#2_Checking_DNS_Record_Visibility\" >2. Checking DNS Record Visibility<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-38\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#3_When_to_Contact_Support\" >3. When to Contact Support<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-39\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#Impact_of_Email_Authentication_on_Deliverability\" >Impact of Email Authentication on Deliverability<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-40\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#1_Improved_Trust_and_Inbox_Placement\" >1. Improved Trust and Inbox Placement<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-41\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#2_Reduced_Spam_and_Phishing_Risks\" >2. Reduced Spam and Phishing Risks<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-42\" href=\"https:\/\/telahosting.ng\/blog\/how-to-use-txt-records-for-email-authentication-spf-dkim-dmarc\/#Conclusion\" >Conclusion<\/a><\/li><\/ul><\/nav><\/div>\n\n<p>Ever opened your inbox to find it flooded with &#8220;undeliverable&#8221; messages for emails you never sent? That&#8217;s what happens when spammers hijack your <a href=\"https:\/\/telahosting.ng\/blog\/how-to-migrate-your-domain-to-a-new-hosting-provider-without-downtime\/\">domain<\/a>. And guess what&#8217;s standing between your legitimate emails and the spam folder? TXT records for <a href=\"https:\/\/telahosting.ng\/blog\/how-to-set-up-custom-domain-email-with-mx-record-a-complete-guide\/\">email<\/a> authentication.<\/p>\n<p>You&#8217;re about to discover how three little acronyms\u2014SPF, DKIM, and DMARC\u2014can dramatically boost your email deliverability and protect your business reputation. These TXT records act like digital ID cards that verify you&#8217;re really you when sending emails.<\/p>\n<p>Most Nigerian businesses struggle with email deliverability, but by the end of this guide, you&#8217;ll know exactly how to implement these authentication methods properly.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Why_Email_Security_Matters_for_Nigerian_Businesses\"><\/span><strong>Why Email Security Matters for Nigerian Businesses<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Every day, your Nigerian business exchanges countless <a href=\"https:\/\/telahosting.ng\/blog\/top-6-email-hosting-providers-in-nigeria\/\">emails<\/a> with clients, partners, and team members. But have you ever stopped to think about how secure these communications really are?<\/p>\n<p>The truth is pretty alarming. Email remains one of the most vulnerable channels for cyber attacks in Nigeria&#8217;s growing digital economy. When hackers compromise your email security, they&#8217;re not just reading your messages\u2014they&#8217;re potentially damaging your reputation, stealing sensitive data, and costing you real money.<\/p>\n<p>Your customers trust you with their information. Your partners trust you with confidential business details. When someone impersonates your company through email that trust evaporates instantly.<\/p>\n<p>Think about it: You&#8217;ve spent years building your brand&#8217;s reputation in this competitive market. Should all that hard work be undermined because someone spoofed your email domain and sent malicious content to your entire contact list?<\/p>\n<p>Email authentication isn&#8217;t just some fancy tech term\u2014it&#8217;s absolutely crucial for:<\/p>\n<ul>\n<li>Protecting your brand&#8217;s reputation in the Nigerian market<\/li>\n<li>Maintaining customer trust in an increasingly skeptical digital environment<\/li>\n<li>Ensuring business emails actually reach their intended recipients<\/li>\n<li>Preventing financial fraud that can drain your company&#8217;s resources<\/li>\n<li>Complying with emerging cybersecurity regulations in Nigeria<\/li>\n<\/ul>\n<p>The good news? Properly implemented email authentication through TXT records is surprisingly accessible, even if you&#8217;re not a tech expert. It&#8217;s one of the smartest investments you can make in your business&#8217;s digital infrastructure.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Role_of_TXT_Records_in_Email_Security\"><\/span><strong>Role of TXT Records in Email Security<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p data-start=\"4662\" data-end=\"4858\">TXT (Text) records are entries in your <a href=\"https:\/\/telahosting.ng\/blog\/what-is-a-domain-name-a-beginners-guide-for-nigerians\/\">domain<\/a>\u2019s <a href=\"https:\/\/telahosting.ng\/blog\/recommended-dns-settings-for-a-ng-domain-the-ultimate-guide\/\">DNS<\/a> (<a href=\"https:\/\/telahosting.ng\/blog\/how-domain-names-work\/\">Domain Name<\/a> System) that store text information. They&#8217;re incredibly flexible, and email authentication is one of their most critical use cases.<\/p>\n<p data-start=\"4860\" data-end=\"5132\">When you set up SPF, DKIM, and DMARC, you\u2019re essentially adding special TXT records that tell mail servers: &#8220;Hey, only these servers can send mail for my domain,&#8221; or &#8220;Here\u2019s the cryptographic signature for my messages,&#8221; or even &#8220;Report any suspicious activity back to me.&#8221;<\/p>\n<p data-start=\"5134\" data-end=\"5268\">In the sections ahead, we\u2019ll dive deeper into each of these protocols and how you can configure those using TXT records on telaHosting.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_TXT_Records_Work_in_DNS_Configuration\"><\/span><strong>How TXT Records Work in DNS Configuration<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>TXT records might sound technical, but they&#8217;re actually pretty straightforward once you break them down. Think of them as digital identity cards for your domain that help verify your emails are legitimate.<\/p>\n<p>When you send an email from your business domain, receiving servers want to know, &#8220;Is this really coming from who it claims to be?&#8221; TXT records provide that answer.<\/p>\n<p>Your domain&#8217;s <a href=\"https:\/\/telahosting.ng\/blog\/what-is-dns-a-simple-explanation-for-beginners\/\">DNS<\/a> (Domain Name System) settings work like a phone book for the internet. Beyond just telling browsers where to find your website, DNS can store special text records called TXT records that contain important information about your domain\u2014including email authentication details.<\/p>\n<p>These TXT records hold specific code that acts as instructions for mail servers handling your messages. When you configure them correctly, every email you send includes invisible verification data that receiving servers can check against these published records.<\/p>\n<p>Here&#8217;s a simple breakdown of how they work:<\/p>\n<ol>\n<li>You add special TXT records to your domain&#8217;s <a href=\"https:\/\/telahosting.ng\/blog\/recommended-dns-settings-for-a-ng-domain-the-ultimate-guide\/\">DNS settings<\/a><\/li>\n<li>These records contain specific codes and policies for email authentication<\/li>\n<li>When you send an email, receiving servers check these records<\/li>\n<li>The servers verify the email matches your authentication policies<\/li>\n<li>If everything checks out, your email gets delivered normally<\/li>\n<li>If something seems fishy, the email gets flagged or rejected<\/li>\n<\/ol>\n<p>The beauty of TXT records is their versatility. They&#8217;re plain text entries that can hold various types of information, making them perfect for email authentication protocols like SPF, DKIM, and DMARC.<\/p>\n<p>Setting up these records doesn&#8217;t require expensive software or hardware. You simply need access to your domain&#8217;s DNS settings through your <a href=\"https:\/\/telahosting.ng\/blog\/top-12-web-hosting-providers-in-nigeria\/\">hosting provider<\/a>\u00a0or domain registrar.<\/p>\n<p>For most Nigerian businesses, your IT team or website administrator already has this access. If you&#8217;re using <a href=\"http:\/\/telahosting.com\" target=\"_blank\" rel=\"noopener\">telaHosting<\/a> services, we make it even simpler with our streamlined DNS management tools.<\/p>\n<p>A typical TXT record for email authentication might look something like this:<\/p>\n<p>Name: example.com<\/p>\n<p>Type: TXT<\/p>\n<p>Value: v=spf1 include:_spf.google.com ~all<\/p>\n<p>Don&#8217;t worry about understanding that code just yet\u2014we&#8217;ll break down each authentication protocol in detail later. The important thing to know is that this simple text entry creates a powerful security barrier for your domain.<\/p>\n<p>Remember, TXT records don&#8217;t just protect your outgoing emails. They also help ensure your legitimate messages reach your customers instead of landing in spam folders.<\/p>\n<p>By properly configuring these records, you&#8217;re essentially giving email servers around the world a way to verify your digital identity, improving both security and deliverability in one step.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Benefits_of_Implementing_Email_Authentication\"><\/span><strong>Benefits of Implementing Email Authentication<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>When you implement email authentication for your business, you&#8217;re not just checking a technical box\u2014you&#8217;re gaining real, tangible advantages that directly impact your bottom line.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"1_Immediate_Boost_in_Email_Deliverability\"><\/span><strong>1. Immediate Boost in Email Deliverability<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Notice how some of your important business emails never get responses? They might be landing in spam folders. Properly authenticated emails are far more likely to reach inboxes instead of being filtered out.<\/p>\n<p>This means your marketing campaigns, invoices, and business communications actually get seen.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"2_Protection_from_the_financial_impact_of_fraud\"><\/span><strong>2. Protection from the financial impact of fraud<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Email-based fraud costs businesses millions every year. When attackers can&#8217;t impersonate your <a href=\"https:\/\/telahosting.ng\/blog\/why-a-domain-name-matters-for-branding-and-business-growth-in-nigeria\/\">domain<\/a>, you drastically reduce the risk of:<\/p>\n<ul>\n<li>Fraudulent invoices being sent to your customers<\/li>\n<li>Fake payment requests targeting your employees<\/li>\n<li>Business email compromise attacks that attempt to redirect legitimate payments<\/li>\n<li>Data breaches triggered through phishing attacks<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"3_Enhanced_brand_reputation_in_a_skeptical_market\"><\/span><strong>3. Enhanced brand reputation in a skeptical market<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Let&#8217;s be honest\u2014Nigerian businesses face unique challenges when it comes to email reputation. Proper email authentication signals to the world that you&#8217;re a legitimate, security-conscious organization.<\/p>\n<p>This builds credibility with international partners and customers who increasingly check for these security measures.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"4_Valuable_visibility_into_email_threats\"><\/span><strong>4. Valuable visibility into email threats<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Once you implement DMARC (which we&#8217;ll cover in detail later), you start receiving reports about all emails sent using your domain\u2014including unauthorized ones. This gives you unprecedented visibility into:<\/p>\n<ul>\n<li>Who&#8217;s trying to impersonate your business<\/li>\n<li>Which email services are blocking your legitimate messages<\/li>\n<li>How effectively your email security measures are working<\/li>\n<li>Potential misconfiguration in your email systems<\/li>\n<\/ul>\n<p>This intelligence helps you continuously improve your security posture and understand threats targeting your business.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"5_Competitive_advantage_in_the_Nigerian_market\"><\/span><strong>5. Competitive advantage in the Nigerian market<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Despite the clear benefits, surprisingly few Nigerian businesses have fully implemented email authentication.<\/p>\n<p>When customers and partners receive properly authenticated emails from your business, it subtly communicates that you&#8217;re more professional, more trustworthy, and more technically competent than competitors who haven&#8217;t made this investment.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"6_Cost-effective_security_with_exceptional_ROI\"><\/span><strong>6. Cost-effective security with exceptional ROI<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Unlike many cybersecurity measures that require expensive software or consultants, email authentication using TXT records is remarkably cost-effective. The implementation requires minimal technical resources and no ongoing licensing fees.<\/p>\n<p>For the small investment of time and expertise needed to configure these records, you gain protection against some of the most common and damaging cyber threats facing Nigerian businesses today.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"7_Preparation_for_emerging_regulations\"><\/span><strong>7. Preparation for emerging regulations<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Nigeria&#8217;s data protection landscape is evolving rapidly. The <a href=\"https:\/\/nitda.gov.ng\/wp-content\/uploads\/2021\/01\/NDPR-Implementation-Framework.pdf\" target=\"_blank\" rel=\"noopener\">Nigeria Data Protection Regulation (NDPR<\/a>) already creates obligations for protecting customer data. As these regulations mature, email authentication is likely to become a compliance requirement rather than just a best practice.<\/p>\n<p>By implementing these protections now, you position your business ahead of regulatory curves, avoiding potential penalties and compliance scrambles later.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"TXT_Records_Use_Cases_Beyond_Email\"><\/span><strong>TXT Records Use Cases Beyond Email<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p data-start=\"6575\" data-end=\"6654\">Though we\u2019re focusing on email security, TXT records have broader applications:<\/p>\n<ul>\n<li data-start=\"6658\" data-end=\"6714\"><strong data-start=\"6658\" data-end=\"6686\">Google Site Verification<\/strong>: To prove domain ownership.<\/li>\n<li data-start=\"6717\" data-end=\"6799\"><strong data-start=\"6717\" data-end=\"6740\">Microsoft 365 Setup<\/strong>: TXT records are essential in setting up Office 365 email.<\/li>\n<li data-start=\"6802\" data-end=\"6873\"><strong data-start=\"6802\" data-end=\"6830\">Domain Security Policies<\/strong>: Used for protocols like MTA-STS and BIMI.<\/li>\n<\/ul>\n<p data-start=\"6875\" data-end=\"6996\">So while SPF, DKIM, and DMARC are your frontline soldiers, TXT records are the vehicle that gets them to the battlefield.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"SPF_%E2%80%93_Sender_Policy_Framework\"><\/span><strong>SPF \u2013 Sender Policy Framework<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p data-start=\"7083\" data-end=\"7326\">SPF stands for Sender Policy Framework. It\u2019s a type of TXT record that tells email servers which IP addresses or domains are authorized to send mail on your behalf. Without SPF, anyone can forge your &#8220;From&#8221; address and impersonate your domain.<\/p>\n<p data-start=\"7328\" data-end=\"7510\">Let\u2019s say you use telaHosting for <a href=\"https:\/\/telahosting.ng\/blog\/top-12-web-hosting-providers-in-nigeria\/\">web hosting<\/a> and <a href=\"https:\/\/mail.google.com\/\" target=\"_blank\" rel=\"noopener\">Gmail<\/a> or <a href=\"http:\/\/mailchimp.com\" target=\"_blank\" rel=\"noopener\">Mailchimp<\/a> to send emails. Your SPF record should include both so that email providers don\u2019t flag your emails as suspicious.<\/p>\n<p data-start=\"7512\" data-end=\"7552\">An SPF record looks something like this: v=spf1 include:_spf.google.com include:mailgun.org ~all<\/p>\n<p data-start=\"7619\" data-end=\"7732\">This tells the world, \u201cThese services can send email for me, and anything else should be treated with suspicion.\u201d<\/p>\n<h3 data-start=\"7734\" data-end=\"7767\"><span class=\"ez-toc-section\" id=\"How_SPF_Uses_TXT_Records\"><\/span><strong data-start=\"7739\" data-end=\"7767\">How SPF Uses TXT Records<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p data-start=\"7769\" data-end=\"7856\">SPF is implemented using a single TXT record. Here&#8217;s how SPF record is:<\/p>\n<ul>\n<li data-start=\"7860\" data-end=\"7890\"><strong data-start=\"7860\" data-end=\"7870\">v=spf1<\/strong>: Version indicator.<\/li>\n<li data-start=\"7893\" data-end=\"7942\"><strong data-start=\"7893\" data-end=\"7904\">ip4\/ip6<\/strong>: IP addresses allowed to send emails.<\/li>\n<li data-start=\"7945\" data-end=\"8007\"><strong data-start=\"7945\" data-end=\"7956\">include<\/strong>: Third-party domains that can send on your behalf.<\/li>\n<li data-start=\"8010\" data-end=\"8083\"><strong data-start=\"8010\" data-end=\"8018\">~all<\/strong> or <strong data-start=\"8022\" data-end=\"8030\">-all<\/strong>: How strict you want to be (soft fail vs hard fail).<\/li>\n<\/ul>\n<p data-start=\"8085\" data-end=\"8183\">For instance, for a business using telaHosting and <a href=\"https:\/\/www.zoho.com\/mail\/login.html\" target=\"_blank\" rel=\"noopener\">Zoho Mail,<\/a> your SPF TXT record might look like: v=spf1 include:zoho.com ip4:197.210.123.45 -all<\/p>\n<p data-start=\"8242\" data-end=\"8351\">That record authorizes Zoho and a specific IP to send on your domain\u2019s behalf. Everything else gets rejected.<\/p>\n<h3 data-start=\"8353\" data-end=\"8405\"><span class=\"ez-toc-section\" id=\"Setting_Up_SPF\"><\/span><strong data-start=\"8358\" data-end=\"8405\">Setting Up SPF<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p data-start=\"8353\" data-end=\"8405\"><strong data-start=\"8358\" data-end=\"8405\">Step-by-Step Process<\/strong><\/p>\n<ol>\n<li data-start=\"8410\" data-end=\"8458\">Log in to your client dashboard.<\/li>\n<li data-start=\"8462\" data-end=\"8525\">Go to \u201cDNS Zone Editor\u201d or similar under domain management.<\/li>\n<li data-start=\"8529\" data-end=\"8568\">Click \u201cAdd Record\u201d, select TXT.<\/li>\n<li data-start=\"8572\" data-end=\"8628\">In the Host\/Name field, enter @ (for root domain).<\/li>\n<li data-start=\"8632\" data-end=\"8727\">In the Value field, paste your SPF string, e.g: v=spf1 include:_spf.google.com -all<\/li>\n<li data-start=\"8731\" data-end=\"8807\">Click Save and wait for propagation (usually a few minutes to 24 hours).<\/li>\n<\/ol>\n<h3 data-start=\"8809\" data-end=\"8842\"><span class=\"ez-toc-section\" id=\"Verifying_if_SPF_is_Working\"><\/span><strong data-start=\"8814\" data-end=\"8842\">Verifying if SPF is Working<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p data-start=\"8844\" data-end=\"8859\">Use tools like:<\/p>\n<ul>\n<li data-start=\"8863\" data-end=\"8917\"><a href=\"https:\/\/mxtoolbox.com\/\" target=\"_blank\" rel=\"noopener\">MXToolbox<\/a> SPF Lookup<\/li>\n<li data-start=\"8920\" data-end=\"8996\"><a href=\"https:\/\/toolbox.googleapps.com\/apps\/checkmx\/\" target=\"_blank\" rel=\"noopener\">Google Admin Toolbox CheckMX<\/a><\/li>\n<\/ul>\n<p data-start=\"8998\" data-end=\"9095\">You should see a green checkmark indicating that SPF is correctly set up and recognized globally.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"DKIM_%E2%80%93_DomainKeys_Identified_Mail\"><\/span><strong>DKIM \u2013 DomainKeys Identified Mail<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p data-start=\"123\" data-end=\"418\">DKIM stands for DomainKeys Identified Mail. While SPF verifies who is sending an email, DKIM ensures what is being sent hasn\u2019t been tampered with during transmission. It&#8217;s like sealing a letter in an envelope with a wax stamp \u2014 the recipient can confirm it hasn\u2019t been opened or altered.<\/p>\n<p data-start=\"420\" data-end=\"703\">DKIM works by attaching a digital signature to your emails. This signature is generated using a private cryptographic key, and the corresponding public key is published as a TXT record in your DNS. Email servers receiving your message then verify the signature using that public key.<\/p>\n<p data-start=\"705\" data-end=\"841\">If the verification passes, your email is considered trustworthy. If not, it may end up in the spam folder \u2014 or get rejected altogether.<\/p>\n<p data-start=\"843\" data-end=\"1057\">Adding a DKIM record requires accessing your DNS panel and publishing the appropriate TXT record. It\u2019s a technical task, but not impossible with the right steps.<\/p>\n<h3 data-start=\"1059\" data-end=\"1097\"><span class=\"ez-toc-section\" id=\"How_DKIM_Authenticates_Emails\"><\/span><strong data-start=\"1064\" data-end=\"1097\">How DKIM Authenticates Emails<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p data-start=\"1099\" data-end=\"1146\">Here\u2019s how the DKIM process works step-by-step:<\/p>\n<ol>\n<li data-start=\"1151\" data-end=\"1320\"><strong data-start=\"1151\" data-end=\"1172\">Signing the Email<\/strong>: When you send an email, your mail server (e.g., Google Workspace, Microsoft 365, Mailchimp) generates a unique DKIM signature using a private key.<\/li>\n<li data-start=\"1324\" data-end=\"1392\"><strong data-start=\"1324\" data-end=\"1343\">Adding a Header<\/strong>: This signature is added to your email\u2019s header.<\/li>\n<li data-start=\"1396\" data-end=\"1483\"><strong data-start=\"1396\" data-end=\"1418\">Publishing the Key<\/strong>: Your public key is stored in your domain&#8217;s DNS as a TXT record.<\/li>\n<li data-start=\"1487\" data-end=\"1633\"><strong data-start=\"1487\" data-end=\"1503\">Verification<\/strong>: The receiving server fetches the public key via DNS and checks the email&#8217;s DKIM signature. If they match, the email is verified.<\/li>\n<\/ol>\n<p data-start=\"1635\" data-end=\"1672\">A sample DKIM record might look like: Name\/Host: default._domainkey.yourdomain.com\u00a0 Type: TXT\u00a0 Value: v=DKIM1; k=rsa; p=MIGfMA0GCSqGSIb3DQEBAQUAA4GN&#8230; (public key continues)<\/p>\n<h3 data-start=\"1822\" data-end=\"1873\"><span class=\"ez-toc-section\" id=\"How_to_Create_a_DKIM_Record\"><\/span><strong data-start=\"1827\" data-end=\"1873\">How to Create a DKIM Record<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p data-start=\"1875\" data-end=\"1987\">To set up DKIM, you\u2019ll first need to generate a DKIM key pair. Most major email providers generate this for you:<\/p>\n<ul>\n<li data-start=\"1991\" data-end=\"2090\"><a href=\"https:\/\/workspace.google.com\/\" target=\"_blank\" rel=\"noopener\"><strong data-start=\"1991\" data-end=\"2011\">Google Workspace<\/strong><\/a>: Generates keys automatically under Admin &gt; Apps &gt; Gmail &gt; Authenticate Email.<\/li>\n<li data-start=\"2093\" data-end=\"2162\"><strong data-start=\"2093\" data-end=\"2125\"><a href=\"https:\/\/www.zoho.com\/mail\/login.html\" target=\"_blank\" rel=\"noopener\">Zoho Mail<\/a>,<a href=\"https:\/\/www.mailgun.com\/\" target=\"_blank\" rel=\"noopener\"> Mailgun<\/a>, <a href=\"https:\/\/sendgrid.com\/en-us\" target=\"_blank\" rel=\"noopener\">SendGrid<\/a><\/strong>: Provide DNS records for DKIM setup.<\/li>\n<\/ul>\n<p data-start=\"2164\" data-end=\"2189\">Once you have the record:<\/p>\n<ol>\n<li data-start=\"2194\" data-end=\"2235\">Log in to your\u00a0dashboard.<\/li>\n<li data-start=\"2239\" data-end=\"2286\">Navigate to DNS Management for your domain.<\/li>\n<li data-start=\"2290\" data-end=\"2331\">Click Add New Record, select TXT.<\/li>\n<li data-start=\"2335\" data-end=\"2425\">In the Host\/Name, paste the DKIM selector and domain key (e.g., _domainkey).<\/li>\n<li data-start=\"2429\" data-end=\"2504\">In the Value, paste the entire DKIM key provided by your email service.<\/li>\n<li data-start=\"2508\" data-end=\"2524\">Save the record.<\/li>\n<\/ol>\n<p data-start=\"2526\" data-end=\"2573\">It can take up to 24 hours for DNS propagation.<\/p>\n<h3 data-start=\"2575\" data-end=\"2605\"><span class=\"ez-toc-section\" id=\"Validating_DKIM_Setup\"><\/span><strong data-start=\"2580\" data-end=\"2605\">Validating DKIM Setup<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p data-start=\"2607\" data-end=\"2622\">Use tools like:<\/p>\n<ul>\n<li data-start=\"2626\" data-end=\"2688\"><a href=\"https:\/\/dkimcore.org\/tools\/keycheck.html\" target=\"_blank\" rel=\"noopener\">DKIMCore Validator<\/a><\/li>\n<li data-start=\"2691\" data-end=\"2746\"><a href=\"https:\/\/mxtoolbox.com\/dkim.aspx\" target=\"_blank\" rel=\"noopener\">MXToolbox DKIM Check<\/a><\/li>\n<\/ul>\n<p data-start=\"2748\" data-end=\"2887\">Enter your domain and selector to confirm your DKIM record is live and valid. You\u2019ll see confirmation if everything is properly configured.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"DMARC_%E2%80%93_Domain-based_Message_Authentication_Reporting_Conformance\"><\/span><strong>DMARC \u2013 Domain-based Message Authentication, Reporting &amp; Conformance<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p data-start=\"3017\" data-end=\"3188\">DMARC (Domain-based Message Authentication, Reporting &amp; Conformance) acts like your domain\u2019s email policy manager. It builds on SPF and DKIM and tells email providers:<\/p>\n<ul>\n<li data-start=\"3192\" data-end=\"3240\">How to handle messages that fail authentication.<\/li>\n<li data-start=\"3243\" data-end=\"3291\">Where to send reports about suspicious activity.<\/li>\n<\/ul>\n<p data-start=\"3293\" data-end=\"3548\">With DMARC, you\u2019re not just authenticating \u2014 you\u2019re enforcing rules and demanding accountability. This protocol is critical for Nigerian businesses because it helps monitor email abuse and prevent damage to your brand reputation.<\/p>\n<p data-start=\"3550\" data-end=\"3586\">DMARC provides three policy options:<\/p>\n<ul>\n<li data-start=\"3590\" data-end=\"3632\"><strong data-start=\"3590\" data-end=\"3598\">None<\/strong>: Just monitor, don\u2019t take action.<\/li>\n<li data-start=\"3635\" data-end=\"3680\"><strong data-start=\"3635\" data-end=\"3649\">Quarantine<\/strong>: Mark failed messages as spam.<\/li>\n<li data-start=\"3683\" data-end=\"3715\"><strong data-start=\"3683\" data-end=\"3693\">Reject<\/strong>: Block them outright.<\/li>\n<\/ul>\n<h3 data-start=\"3717\" data-end=\"3758\"><span class=\"ez-toc-section\" id=\"How_DMARC_Builds_on_SPF_and_DKIM\"><\/span><strong data-start=\"3722\" data-end=\"3758\">How DMARC Builds on SPF and DKIM<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p data-start=\"3760\" data-end=\"4018\">DMARC only works when SPF or DKIM (ideally both) are already in place and valid. It compares the domain in the \u201cFrom\u201d address with the domains authenticated by SPF and\/or DKIM. If there\u2019s alignment, the message passes. If not, your DMARC policy kicks in.<\/p>\n<p data-start=\"4020\" data-end=\"4063\">A typical DMARC TXT record looks like this: Name: _dmarc.yourdomain.com\u00a0 Type: TXT\u00a0 Value: v=DMARC1; p=quarantine; rua=mailto:dmarc-reports@yourdomain.com; fo=1;<\/p>\n<p data-start=\"4194\" data-end=\"4293\">This record tells email servers to quarantine failed messages and send daily reports to your inbox.<\/p>\n<h3 data-start=\"4295\" data-end=\"4344\"><span class=\"ez-toc-section\" id=\"Setting_Up_a_DMARC_Record\"><\/span><strong data-start=\"4300\" data-end=\"4344\">Setting Up a DMARC Record<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ol>\n<li data-start=\"4349\" data-end=\"4384\">Login to\u00a0dashboard.<\/li>\n<li data-start=\"4388\" data-end=\"4440\">Navigate to the DNS Zone Editor for your domain.<\/li>\n<li data-start=\"4444\" data-end=\"4481\">Click Add Record, select TXT.<\/li>\n<li data-start=\"4485\" data-end=\"4519\">Set the Host\/Name to _dmarc.<\/li>\n<li data-start=\"4523\" data-end=\"4585\">Paste your DMARC policy into the Value For example: v=DMARC1; p=reject; rua=mailto:reports@yourdomain.com; fo=1<\/li>\n<\/ol>\n<ol start=\"6\">\n<li data-start=\"4659\" data-end=\"4699\">Click Save and wait for propagation.<\/li>\n<\/ol>\n<p data-start=\"4701\" data-end=\"4873\">A strong recommendation is to start with p=none for monitoring and then escalate to p=quarantine or p=reject once you\u2019re confident everything is functioning properly.<\/p>\n<h3 data-start=\"4875\" data-end=\"4925\"><span class=\"ez-toc-section\" id=\"Monitoring_and_Interpreting_DMARC_Reports\"><\/span><strong data-start=\"4880\" data-end=\"4925\">Monitoring and Interpreting DMARC Reports<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p data-start=\"4927\" data-end=\"5058\">DMARC reports come in XML format, which isn\u2019t exactly human-friendly. But don\u2019t worry\u2014you can use these free tools to convert them:<\/p>\n<ul>\n<li data-start=\"5062\" data-end=\"5110\"><a href=\"https:\/\/www.dmarcanalyzer.com\/\" data-start=\"5062\" data-end=\"5110\" target=\"_blank\" rel=\"noopener\">DMARC Analyzer<\/a><\/li>\n<li data-start=\"5113\" data-end=\"5174\"><a href=\"https:\/\/dmarc.postmarkapp.com\/\" target=\"_blank\" rel=\"noopener\">Postmark<\/a>\u2019s DMARC XML Viewer<\/li>\n<li data-start=\"5177\" data-end=\"5208\"><a href=\"https:\/\/www.agari.com\/\" data-start=\"5177\" data-end=\"5208\" target=\"_blank\" rel=\"noopener\">Agari<\/a><\/li>\n<\/ul>\n<p data-start=\"5210\" data-end=\"5231\">These tools show you:<\/p>\n<ul>\n<li data-start=\"5235\" data-end=\"5277\">Which IPs are sending email on your behalf<\/li>\n<li data-start=\"5280\" data-end=\"5318\">Whether those messages passed SPF\/DKIM<\/li>\n<li data-start=\"5321\" data-end=\"5358\">Whether your policy is being enforced<\/li>\n<\/ul>\n<p data-start=\"5360\" data-end=\"5471\">By reviewing these reports, you\u2019ll quickly identify unauthorized use of your domain and fine-tune your records.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Common_Mistakes_When_Setting_Up_TXT_Records\"><\/span><strong>Common Mistakes When Setting Up TXT Records<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"1_Syntax_Errors\"><\/span><strong>1. Syntax Errors<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p data-start=\"5555\" data-end=\"5637\">This is a big one. A single misplaced character can break everything. For example:<\/p>\n<ul>\n<li data-start=\"5641\" data-end=\"5675\">Missing semicolons in DKIM strings<\/li>\n<li data-start=\"5678\" data-end=\"5725\">Using v=spf1: instead of v=spf1 (no colon!)<\/li>\n<li data-start=\"5728\" data-end=\"5763\">Quotation marks not properly closed<\/li>\n<\/ul>\n<p data-start=\"5765\" data-end=\"5847\">TXT records are fussy so, always use a text editor or validation tool before saving.<\/p>\n<h3 data-start=\"5849\" data-end=\"5892\"><span class=\"ez-toc-section\" id=\"2_Incorrect_DNS_Propagation_Handling\"><\/span><strong data-start=\"5854\" data-end=\"5892\">2. Incorrect DNS Propagation Handling<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p data-start=\"5894\" data-end=\"6081\">Just because you\u2019ve added a TXT record doesn\u2019t mean it\u2019s live instantly. DNS changes can take from 5 minutes to 48 hours to propagate globally, depending on TTL settings and your ISP.<\/p>\n<p data-start=\"6083\" data-end=\"6213\">Before panicking or changing records again, always check with a global <a href=\"https:\/\/dnschecker.org\/\" target=\"_blank\" rel=\"noopener\">DNS checker<\/a> to confirm if your update has taken effect.<\/p>\n<h3 data-start=\"6215\" data-end=\"6243\"><span class=\"ez-toc-section\" id=\"3_Conflicting_Records\"><\/span><strong data-start=\"6220\" data-end=\"6243\">3. Conflicting Records<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p data-start=\"6245\" data-end=\"6356\">You can only have one SPF record per domain. If you accidentally create two, your SPF validation will fail.<\/p>\n<p data-start=\"6358\" data-end=\"6544\">Also, some platforms require specific selectors or subdomains. If you try to reuse selectors across different tools, conflicts can occur. Use unique DKIM selectors for each provider.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Testing_and_Verifying_Your_Email_Authentication_Setup\"><\/span><strong>Testing and Verifying Your Email Authentication Setup<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p data-start=\"126\" data-end=\"301\">Once you\u2019ve set up your SPF, DKIM, and DMARC records, it\u2019s crucial to test them. Don\u2019t just assume everything is working \u2014 verify it. Here are some reliable tools you can use:<\/p>\n<ol>\n<li data-start=\"306\" data-end=\"344\"><a href=\"http:\/\/mxtoolbox.com\" target=\"_blank\" rel=\"noopener\"><strong data-start=\"306\" data-end=\"319\">MXToolbox<\/strong><\/a>: Enter your domain to check SPF, DKIM, DMARC status then ot will provides detailed diagnostic reports.<\/li>\n<li data-start=\"449\" data-end=\"495\"><a href=\"http:\/\/www.mail-tester.com\" target=\"_blank\" rel=\"noopener\"><strong data-start=\"449\" data-end=\"464\">Mail-Tester<\/strong><\/a>: Send a test email to the address provided and get a spam score and detailed authentication analysis.<\/li>\n<li data-start=\"608\" data-end=\"687\"><a href=\"https:\/\/toolbox.googleapps.com\/apps\/checkmx\/\" target=\"_blank\" rel=\"noopener\"><strong data-start=\"608\" data-end=\"640\">Google Admin Toolbox CheckMX<\/strong><\/a> :Fast and accurate tool for Google Workspace users.<\/li>\n<li data-start=\"748\" data-end=\"790\"><a href=\"http:\/\/dkimcore.org\/tools\" target=\"_blank\" rel=\"noopener\"><strong data-start=\"748\" data-end=\"760\">DKIMCore<\/strong><\/a>: Specifically tests DKIM key records.<\/li>\n<li data-start=\"837\" data-end=\"893\"><a href=\"http:\/\/dmarc.postmarkapp.com\" target=\"_blank\" rel=\"noopener\">Postmark DMARC Tool:<\/a> Upload and view XML DMARC reports in a friendly format.<\/li>\n<\/ol>\n<p data-start=\"956\" data-end=\"1017\">All these tools are free and easy to use, even for beginners.<\/p>\n<h4 data-start=\"1019\" data-end=\"1060\"><span class=\"ez-toc-section\" id=\"What_to_Look_for_in_Test_Results\"><\/span><strong data-start=\"1024\" data-end=\"1060\">What to Look for in Test Results<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p data-start=\"1062\" data-end=\"1116\">When testing your setup, pay close attention to these:<\/p>\n<ul>\n<li data-start=\"1120\" data-end=\"1185\"><strong data-start=\"1120\" data-end=\"1132\">SPF Pass<\/strong>: Confirms your domain authorizes the sending server.<\/li>\n<li data-start=\"1188\" data-end=\"1255\"><strong data-start=\"1188\" data-end=\"1201\">DKIM Pass<\/strong>: Indicates the message wasn\u2019t altered during transit.<\/li>\n<li data-start=\"1258\" data-end=\"1347\"><strong data-start=\"1258\" data-end=\"1277\">DMARC Alignment<\/strong>: Confirms if SPF and\/or DKIM align with your domain\u2019s \u201cFrom\u201d address.<\/li>\n<li data-start=\"1350\" data-end=\"1424\"><strong data-start=\"1350\" data-end=\"1372\">Policy Enforcement<\/strong>: Shows how receiving servers are handling failures.<\/li>\n<\/ul>\n<p data-start=\"1426\" data-end=\"1595\">If you see any \u201cfail\u201d status, the report usually highlights the issue. Most tools will point you toward a fix\u2014like an incorrect IP in SPF or a mismatched DKIM signature.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Best_Practices_for_Email_Authentication_on_telaHosting\"><\/span><strong>Best Practic<\/strong><strong>es for Email Authentication on t<\/strong><strong>elaHosting<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3 data-start=\"1666\" data-end=\"1698\"><span class=\"ez-toc-section\" id=\"1_Keeping_Records_Updated\"><\/span><strong data-start=\"1671\" data-end=\"1698\">1. Keeping Records Updated<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p data-start=\"1700\" data-end=\"1975\">One of the most overlooked parts of email authentication is maintenance. Businesses evolve. You may switch email providers, add third-party tools (like Mailchimp or SendGrid), or even change domain <a href=\"https:\/\/telahosting.ng\/blog\/top-12-accredited-ng-domain-registrars-in-nigeria\/\">registrars<\/a>. Every time this happens, you need to update your DNS records.<\/p>\n<p data-start=\"1977\" data-end=\"2003\">Here\u2019s a simple checklist:<\/p>\n<ul>\n<li data-start=\"2007\" data-end=\"2075\">Review your SPF record monthly to ensure all sending IPs are listed.<\/li>\n<li data-start=\"2078\" data-end=\"2123\">Rotate DKIM keys annually for added security.<\/li>\n<li data-start=\"2126\" data-end=\"2187\">Audit DMARC reports quarterly to detect unauthorized senders.<\/li>\n<\/ul>\n<h3 data-start=\"2189\" data-end=\"2231\"><span class=\"ez-toc-section\" id=\"2_Rotating_Keys_and_Managing_Access\"><\/span><strong data-start=\"2194\" data-end=\"2231\">2. Rotating Keys and Managing Access<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p data-start=\"2233\" data-end=\"2313\">Security isn\u2019t just about setup; it\u2019s about staying one step ahead of attackers.<\/p>\n<ul>\n<li data-start=\"2317\" data-end=\"2444\"><strong data-start=\"2317\" data-end=\"2337\">Rotate DKIM Keys<\/strong>: Just like changing your password, it\u2019s wise to regenerate your DKIM key periodically (every 6\u201312 months).<\/li>\n<li data-start=\"2447\" data-end=\"2554\"><strong data-start=\"2447\" data-end=\"2466\">Restrict Access<\/strong>: Only allow trusted team members or verified tech partners to access your DNS settings.<\/li>\n<li data-start=\"2557\" data-end=\"2647\"><strong data-start=\"2557\" data-end=\"2586\">Two-Factor Authentication<\/strong>: Use 2FA for your hosting and domain registrar accounts.<\/li>\n<\/ul>\n<p data-start=\"2649\" data-end=\"2737\">Remember, if someone gets access to your domain DNS settings, they can spoof you easily.<\/p>\n<h3 data-start=\"2739\" data-end=\"2782\"><span class=\"ez-toc-section\" id=\"3_Using_a_Monitoring_Tool_or_Service\"><\/span><strong data-start=\"2744\" data-end=\"2782\">3. Using a Monitoring Tool or Service<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p data-start=\"2784\" data-end=\"2886\">If you\u2019re managing multiple domains or high email volumes, consider using an email monitoring service:<\/p>\n<ul>\n<li data-start=\"2890\" data-end=\"2902\"><a href=\"https:\/\/dmarcian.com\/\" target=\"_blank\" rel=\"noopener\"><strong data-start=\"2890\" data-end=\"2902\">DMARCian<\/strong><\/a><\/li>\n<li data-start=\"2905\" data-end=\"2917\"><a href=\"https:\/\/www.valimail.com\/\" target=\"_blank\" rel=\"noopener\"><strong data-start=\"2905\" data-end=\"2917\">Valimail<\/strong><\/a><\/li>\n<li data-start=\"2920\" data-end=\"2933\"><a href=\"https:\/\/easydmarc.com\/\" target=\"_blank\" rel=\"noopener\"><strong data-start=\"2920\" data-end=\"2933\">EasyDMARC<\/strong><\/a><\/li>\n<li data-start=\"2936\" data-end=\"2986\"><a href=\"https:\/\/gmail.com\/postmaster\/\" target=\"_blank\" rel=\"noopener\"><strong data-start=\"2936\" data-end=\"2963\">Google Postmaster Tools<\/strong><\/a> (especially for Gmail)<\/li>\n<\/ul>\n<p data-start=\"2988\" data-end=\"3201\">These platforms aggregate DMARC reports, alert you to anomalies, and give visual dashboards to track issues over time. For Nigerian businesses, this can be a game-changer in preventing cyber fraud and brand abuse.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Troubleshooting_Email_Delivery_Issues\"><\/span><strong>Troubleshooting Email Delivery Issues<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3 data-start=\"3255\" data-end=\"3287\"><span class=\"ez-toc-section\" id=\"1_Diagnosing_with_Headers\"><\/span><strong data-start=\"3260\" data-end=\"3287\">1. Diagnosing with Headers<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p data-start=\"3289\" data-end=\"3403\">When an email doesn\u2019t reach its destination or lands in spam, the email header is your best friend. It reveals:<\/p>\n<ul>\n<li data-start=\"3407\" data-end=\"3456\">The route the email took (hop-by-hop server logs)<\/li>\n<li data-start=\"3459\" data-end=\"3479\">SPF and DKIM results<\/li>\n<li data-start=\"3482\" data-end=\"3499\">DMARC enforcement<\/li>\n<\/ul>\n<p data-start=\"3501\" data-end=\"3633\">You can view headers in Gmail by clicking the three-dot menu &gt; \u201cShow Original.\u201d In Outlook, right-click the message &gt; \u201cView Source.\u201d<\/p>\n<p data-start=\"3635\" data-end=\"3655\">Look for lines like:<\/p>\n<ul>\n<li data-start=\"3659\" data-end=\"3684\">Received-SPF: pass\/fail<\/li>\n<li data-start=\"3687\" data-end=\"3744\">Authentication-Results: dkim=pass; spf=pass; dmarc=pass<\/li>\n<li data-start=\"3747\" data-end=\"3779\">X-Failed-Reason: policy reject<\/li>\n<\/ul>\n<p data-start=\"3781\" data-end=\"3850\">These indicators help pinpoint which authentication check is failing.<\/p>\n<h3 data-start=\"3852\" data-end=\"3891\"><span class=\"ez-toc-section\" id=\"2_Checking_DNS_Record_Visibility\"><\/span><strong data-start=\"3857\" data-end=\"3891\">2. Checking DNS Record Visibility<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p data-start=\"3893\" data-end=\"4032\">Even if you\u2019ve entered everything correctly, some records might not be visible yet due to DNS caching or propagation delays.<\/p>\n<p data-start=\"4034\" data-end=\"4058\">To check DNS visibility:<\/p>\n<ul>\n<li data-start=\"4062\" data-end=\"4092\">Use dig command in terminal: dig TXT yourdomain.com<\/li>\n<\/ul>\n<ul>\n<li data-start=\"4132\" data-end=\"4157\">Or try online tools like: <a href=\"https:\/\/dnschecker.org\" target=\"_blank\" rel=\"noopener\">DNS Checker<\/a> or <a href=\"https:\/\/intodns.com\/\" target=\"_blank\" rel=\"noopener\">intoDNS<\/a><\/li>\n<\/ul>\n<p data-start=\"4217\" data-end=\"4314\">Ensure your records are live across major global DNS servers before assuming something is broken.<\/p>\n<h3 data-start=\"4316\" data-end=\"4360\"><span class=\"ez-toc-section\" id=\"3_When_to_Contact_Support\"><\/span><strong data-start=\"4321\" data-end=\"4360\">3. When to Contact Support<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p data-start=\"4362\" data-end=\"4416\">If you\u2019re stuck, don\u2019t guess\u2014reach out to the experts. telaHosting\u2019s support team can assist with:<\/p>\n<ul>\n<li data-start=\"4465\" data-end=\"4490\">Record propagation delays<\/li>\n<li data-start=\"4493\" data-end=\"4512\">Conflicting entries<\/li>\n<li data-start=\"4515\" data-end=\"4545\">Interface issues in DNS Editor<\/li>\n<\/ul>\n<p data-start=\"4547\" data-end=\"4581\">When submitting a ticket, include:<\/p>\n<ul>\n<li data-start=\"4585\" data-end=\"4601\">Your domain name<\/li>\n<li data-start=\"4604\" data-end=\"4652\">A screenshot or copy of the TXT record you added<\/li>\n<li data-start=\"4655\" data-end=\"4692\">Any error messages from testing tools<\/li>\n<\/ul>\n<p data-start=\"4694\" data-end=\"4764\">The more information you provide, the faster your issue gets resolved.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Impact_of_Email_Authentication_on_Deliverability\"><\/span><strong>Impact of Email Authentication on Deliverability<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3 data-start=\"4829\" data-end=\"4872\"><span class=\"ez-toc-section\" id=\"1_Improved_Trust_and_Inbox_Placement\"><\/span><strong data-start=\"4834\" data-end=\"4872\">1. Improved Trust and Inbox Placement<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p data-start=\"4874\" data-end=\"4982\">Using SPF, DKIM, and DMARC doesn&#8217;t just protect your domain\u2014it boosts your email reputation. Here\u2019s how:<\/p>\n<ul>\n<li data-start=\"4986\" data-end=\"5104\"><strong data-start=\"4986\" data-end=\"5012\">Better Inbox Placement<\/strong>: Emails with valid authentication are far more likely to land in the inbox instead of spam.<\/li>\n<li data-start=\"5107\" data-end=\"5170\"><strong data-start=\"5107\" data-end=\"5124\">Fewer Bounces<\/strong>: ISPs are less likely to block your messages.<\/li>\n<li data-start=\"5173\" data-end=\"5263\"><strong data-start=\"5173\" data-end=\"5197\">Increased Engagement<\/strong>: Trustworthy emails lead to better open rates and click-throughs.<\/li>\n<\/ul>\n<p data-start=\"5265\" data-end=\"5438\">This trust factor is crucial. You&#8217;re not just sending emails; you&#8217;re building relationships.<\/p>\n<h3 data-start=\"5440\" data-end=\"5480\"><span class=\"ez-toc-section\" id=\"2_Reduced_Spam_and_Phishing_Risks\"><\/span><strong data-start=\"5445\" data-end=\"5480\">2. Reduced Spam and Phishing Risks<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p data-start=\"5482\" data-end=\"5583\">Phishing attacks impersonating your domain can damage your brand overnight. DMARC helps stop this by:<\/p>\n<ul>\n<li data-start=\"5587\" data-end=\"5629\">Rejecting unauthorized use of your domain.<\/li>\n<li data-start=\"5632\" data-end=\"5674\">Alerting you about impersonation attempts.<\/li>\n<li data-start=\"5677\" data-end=\"5742\">Giving you visibility into who\u2019s using your domain to send email.<\/li>\n<\/ul>\n<p data-start=\"5744\" data-end=\"5849\">In a country like ours where digital fraud is rampant, this layer of protection is non-negotiable.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span><strong>Conclusion<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Securing your business emails is no longer optional\u2014it\u2019s a must, especially in today\u2019s threat-heavy online environment. For our <a href=\"http:\/\/telahosting.com\" target=\"_blank\" rel=\"noopener\">telaHosting<\/a> clients, implementing SPF, DKIM, and DMARC using TXT records is straightforward and extremely beneficial.<\/p>\n<p data-start=\"7183\" data-end=\"7377\">It\u2019s your way of saying, \u201cI\u2019m serious about my brand and my communications.\u201d It helps you build trust, reduce fraud, and ensure that every email you send lands where it should that is\u00a0in the inbox.<\/p>\n<p data-start=\"7379\" data-end=\"7574\">Start today by reviewing your domain\u2019s DNS records and implementing the steps outlined above. Don\u2019t leave your emails vulnerable\u2014lock them down with TXT records and protect your brand like a pro.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Ever opened your inbox to find it flooded with &#8220;undeliverable&#8221; messages for emails you never sent? That&#8217;s what happens when spammers hijack your domain. And guess what&#8217;s standing between your legitimate emails and the spam folder? TXT records for email authentication. You&#8217;re about to discover how three little acronyms\u2014SPF, DKIM, and DMARC\u2014can dramatically boost your&#8230;<\/p>\n","protected":false},"author":7,"featured_media":1994,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[22],"tags":[194,178,96,195,191],"class_list":["post-1992","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-domain","tag-advanced-dns","tag-cloudflare","tag-content-delivery-networks-cdns","tag-server-management","tag-web-security"],"_links":{"self":[{"href":"https:\/\/telahosting.ng\/blog\/wp-json\/wp\/v2\/posts\/1992","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/telahosting.ng\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/telahosting.ng\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/telahosting.ng\/blog\/wp-json\/wp\/v2\/users\/7"}],"replies":[{"embeddable":true,"href":"https:\/\/telahosting.ng\/blog\/wp-json\/wp\/v2\/comments?post=1992"}],"version-history":[{"count":8,"href":"https:\/\/telahosting.ng\/blog\/wp-json\/wp\/v2\/posts\/1992\/revisions"}],"predecessor-version":[{"id":2028,"href":"https:\/\/telahosting.ng\/blog\/wp-json\/wp\/v2\/posts\/1992\/revisions\/2028"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/telahosting.ng\/blog\/wp-json\/wp\/v2\/media\/1994"}],"wp:attachment":[{"href":"https:\/\/telahosting.ng\/blog\/wp-json\/wp\/v2\/media?parent=1992"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/telahosting.ng\/blog\/wp-json\/wp\/v2\/categories?post=1992"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/telahosting.ng\/blog\/wp-json\/wp\/v2\/tags?post=1992"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}